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SharePoint 2010 : Create a Personal or Public View for a List or Library (part 2) - Create a Calendar View

12/5/2010 11:21:20 AM
Select Whether a View Is a Default View

Making a view a default view causes SharePoint to display that view when users navigate to the list or document library. Because that setting affects all users, and not just you, this option is valid only for public views because personal views are visible only to you and not to other users.

Select Whether a View Is a Personal View or Public View

The option to choose between a public view and a personal view is a very important one. If you have the necessary permissions to create public views, consider carefully before creating a view as a public one. After all, creating too many views can confuse the other users of that list or library. If you are creating a view for your own use, it is better to keep the view private.

Tip

Naming a view is very important. You will want to know how the view is different when selecting the view from the view picker, and the only thing you see there is the view name. However, you should avoid long names because they are hard to read in the view picker.


If you do not have permissions to create public views, the option to create one is grayed out, and you are able to choose only to create a personal view.

After you fill in the name for the view and select whether it is a personal or public one (and if it is public, whether it should be the default), save the view by clicking OK. The view is created, and you can select it from the view picker. However, you should probably change the view first. The rest of the tasks in this article explain what you can change in a view.

Create a Calendar View

Calendar views show information from a list or document library as if this information were events on a calendar. There must be one date column to define as the start date column and one column to define as the end date—the time interval. It is enough to have one column to be both the start and end dates. For example, in a document library, you can create a calendar view that shows the documents based on the day they were created (see Figure 4).

Figure 4. A document library with a calendar view based on the created date.


To create a calendar view, select the Calendar View type. The first two options in the view setting screen are similar to those of the standard view: naming the view and selecting whether it is going to be a default view and whether it is a personal or public view .

Next, choose the columns on which the time interval in the calendar will be based. For example, in a document library, to create a calendar view based on the created date of the document, select the Created column for both the beginning and end (see Figure 5).

Figure 5. Configuring a calendar view based on the Created Date for a document library.


As another example, for a tasks list, you can choose the start date of the task as the start column and the due date as the end column to create a view that shows the tasks in a calendar-style view.

Calendar views have three subviews: the daily view, which shows each day separately (see Figure 6); the weekly view, which shows week by week (see Figure 7); and the monthly view, which shows the entire month (refer to Figure 4).

Figure 6. The daily view for a document library.


Figure 7. The weekly view for a document library.


These subviews are part of the view itself and are all configured as part of creating the calendar view.

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