Programming4us
         
 
 
Applications Server

Exchange Server 2010 : Managing Address Policies

12/1/2010 8:55:32 AM
For an Exchange recipient to send or receive e-mail messages, the recipient must have an e-mail address. In Exchange, e-mail address policies are defined to generate e-mail addresses for recipients. Before you can create an address policy, you must first create an accepted domain. An accepted domain is an SMTP namespace Exchange servers use to send messages to, or from which they can receive messages.

By default, an Exchange organization contains one e-mail address policy for every mail-enabled user. This default policy specifies the recipient's alias as the local part of the e-mail address and uses the default accepted domain. The local part of an e-mail address is the name that appears before the at (@) symbol. However, you can create a new policy or configure the default policy to customize the recipients' e-mail addresses. To specify additional e-mail addresses for all recipients, or just a subset, you can modify the default policy or create additional e-mail address policies. Although you can adjust the default policy, it is recommended that you add additional addresses to a new address policy.

1. Creating an E-mail Address Policy

An e-mail address policy is applied to recipients based upon an OPATH filter. The OPATH filter defines the search scope in the Active Directory forest and the attributes to match to define the recipients that the policy will apply to. You may need to create multiple address policies for different divisions of the company. For example, when Litware, Inc., acquired Proseware, Inc., the company migrated all users into the same Exchange organizaton. However, Proseware employees still needed to maintain proseware.com e-mail addresses. To accomplish this, they created a second e-mail address policy that applied only to Proseware employees.

To selectively apply an address policy, you can choose from a number of standard recipient scope filters available when creating a new address policy:

  • All Recipient Types This will apply to all recipient types and overrides any of the other options.

  • Users With Exchange Mailboxes This will apply to users in the Exchange organization that have Exchange Server 2010, Exchange Server 2007, and Exchange Server 2003 mailboxes.

  • Users With External E-Mail Addresses This applies to users who have external e-mail addresses. Users with external e-mail accounts have user domain accounts in Active Directory, but use e-mail accounts that are external to the organization.

  • Resource Mailboxes This applies to Exchange resource mailboxes.

  • Contacts With External E-Mail Addresses This applies to contacts with external e-mail addresses.

  • Mail-Enabled Groups This applies to security groups or distribution groups that have been mail-enabled.

The second part of the E-mail Address Policy filter allows you to specify conditions for the filter in one of the following categories:

  • Recipient Is In A State Or Province This will set the policy to include only recipients from specific states or provinces. The Address and Phone tabs in the recipient's properties contain this information.

  • Recipient Is In A Department This will set the policy to include only recipients in specific departments. The Organization tab in the recipient's properties contains this information.

  • Recipient Is In A Company This will set the policy to include only recipients in specific companies. The Organization tab in the recipient's properties contains this information.

  • Custom Attribute Equals Value This will set the policy to include only recipients that have a specific value set for one of the 15 custom attributes. Select the check box that corresponds to that custom attribute.

After defining the filter criteria for the address policy, you must also define the e-mail address policy. The three e-mail address types are:

  • Precanned SMTP e-mail address Precanned SMTP e-mail addresses are commonly used e-mail addresses. These include first initial and last name and first name and last name separated by a period.

  • Custom SMTP e-mail address If you do not want to use one of the precanned SMTP e-mail addresses, you can specify a custom SMTP e-mail address. When creating a custom SMTP e-mail address, you can use the variables listed in Table 1 to specify alternate values for the local part of the e-mail address.

  • Non-SMTP e-mail address Exchange Server 2010 supports a number of non-SMTP address types. These addresses could be for third-party applications such as Exchange-integrated faxing software.

Table 1. Custom SMTP E-mail Address Variables
VARIABLEVALUE
%dDisplay name.
%gGiven name (first name).
%iMiddle initial.
%mExchange alias.
%sSurname (last name).
%xgUses the x number of letters of the given name. For example, if x = 2, the first two letters of the given name are used.
%xsUses the x number of letters of the surname. For example if x = 2, the first two letters of the surname are used.
Other -----------------
- Exchange Server 2010 : Designing and Implementing AD RMS Integration (part 5) - Configuring AD RMS Super Users
- Exchange Server 2010 : Designing and Implementing AD RMS Integration (part 4)
- Exchange Server 2010 : Designing and Implementing AD RMS Integration (part 3) - Transport and Journal Report Decryption
- Exchange Server 2010 : Designing and Implementing AD RMS Integration (part 2) - AD RMS and Exchange Server 2010
- Exchange Server 2010 : Designing and Implementing AD RMS Integration (part 1) - Overview
- Exchange Server 2010 : Multi-Mailbox Search (part 2) - Performing a Multi-Mailbox Search
- Exchange Server 2010 : Multi-Mailbox Search (part 1) - Litigation Hold
- BizTalk Server 2009 : Consuming WCF services without orchestration
- BizTalk Server 2009 : Consuming WCF services from orchestrations
- BizTalk Server 2009 : Exposing WCF services from schemas
- Active Directory Domain Services 2008: Exclude an Attribute from Directory Service Auditing
- Active Directory Domain Services 2008: Configure Auditing on Object Security Access Control Lists
- Active Directory Domain Services 2008: Disable the Detailed Directory Service Replication Auditing Subcategory
- Active Directory Domain Services 2008: Enable the Detailed Directory Service Replication Auditing Subcategory
- Active Directory Domain Services 2008: Disable the Directory Service Replication Auditing Subcategory
- Active Directory Domain Services 2008: Enable the Directory Service Replication Auditing Subcategory
- Active Directory Domain Services 2008: Disable the Directory Service Changes Auditing Subcategory
- Active Directory Domain Services 2008: Enable the Directory Service Changes Auditing Subcategory
- Active Directory Domain Services 2008: Disable the Directory Service Access Auditing Subcategory
- Active Directory Domain Services 2008: Enable the Directory Service Access Auditing Subcategory
 
 
Most View
- Exchange Server 2010 : Designing and Implementing Message Classifications (part 2)
- Windows Server 2008 R2 : Optimizing Performance by Server Roles
- SharePoint 2010 : Switch List Views in Lists and Libraries
- Client Access Server Architecture in Exchange 2010 (part 2)
- Windows Azure : Access Control Service Usage Scenarios (part 1)
- SQL Server 2008: Security and User Administration - Managing Principals (part 1) - Users
- Working with Search Page Layouts : Modify the Search Results Presentation (part 1)
- Enable the Global Audit Policy by Using the Command Line
- SharePoint 2010 : Making Enterprise Content Management Work - Document Management (part 3) - Document IDs, Managed Metadata
- Setting Up a Full-Text Index (part 4) - Using the Full-Text Indexing Wizard to Build Full-Text Indexes and Catalogs
Top 10
- Implementing Edge Services for an Exchange Server 2007 Environment : Utilizing the Basic Sender and Recipient Connection Filters (part 3) - Configuring Recipient Filtering
- Implementing Edge Services for an Exchange Server 2007 Environment : Utilizing the Basic Sender and Recipient Connection Filters (part 2)
- Implementing Edge Services for an Exchange Server 2007 Environment : Utilizing the Basic Sender and Recipient Connection Filters (part 1)
- Implementing Edge Services for an Exchange Server 2007 Environment : Installing and Configuring the Edge Transport Server Components
- What's New in SharePoint 2013 (part 7) - BCS
- What's New in SharePoint 2013 (part 6) - SEARCH
- What's New in SharePoint 2013 (part 6) - WEB CONTENT MANAGEMENT
- What's New in SharePoint 2013 (part 5) - ENTERPRISE CONTENT MANAGEMENT
- What's New in SharePoint 2013 (part 4) - WORKFLOWS
- What's New in SharePoint 2013 (part 3) - REMOTE EVENTS